Real Workflows. Real Impact.

Discover how teams across industries and business areas use Weidtke to automate work steps.

Social Media Customer Service Document Processing Recruiting ERP & Supply Chain Lead Generation Document Review Knowledge Base Tasks & Calendar Comment Moderation Trade Confirmation Call Answering Offer Creation

Marketing

Social Media & Website Posts

Result

70% faster content production with 100% brand compliance. By scaling the pipeline, measurably more reach was achieved.

Integrations

CMS + Database + Social Media Channels + Website

How It Works

1Topic Research: Automatically identifies relevant content based on predefined keywords and brand topics.
2Media Creation: Independently generates posts, ad copy and visual elements for different platforms.
3Quality Assurance: Integrates targeted approval processes through subject matter experts to optimize results.
4Publishing Control: Publishes finished content automatically and on schedule to connected channels.
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Delivered for MENZEL Elektromotoren

Operations

Customer Service

Result

80% automation rate and 24/7 service without additional costs. Dynamic use of internal documents enables precise answers in real time.

Integrations

Google Drive + Supabase Vector Database + OpenAI + n8n

How It Works

1Knowledge Acquisition: Automatically absorbs internal PDFs and text documents from Google Drive.
2Semantic Indexing: Organizes information by concepts and mathematical vectors instead of rigid keywords.
3Intelligent Retrieval: Identifies exactly relevant text passages in seconds when customers ask questions.
4Natural Answer Generation: Formulates polite and precise answers in brand tone via OpenAI.
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Logistics

Document Processing

Result

95% fewer manual touchpoints and error-free logistics data. AI extracts content from packing lists, freight documents and invoices with highest precision.

Integrations

n8n Workflow Engine + OpenAI (Precision OCR) + Google Sheets + Cloud Storage

How It Works

1Intelligent Intake: Automated capture of PDF documents via web form, email or cloud storage.
2Document Routing: AI classification routes each document (e.g. invoice vs. freight bill) to the right workflow.
3Data Extraction: Highly precise extraction of document data.
4Smart Matching: Automated reconciliation of items between different document types for completeness check.
5Master Sheet Update: Final synchronization of all data with central inventory management including error log.
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Delivered for MENZEL Elektromotoren

Human Resources

Recruiting

Result

Halved time-to-hire with 70% less administrative work. Instead of weeks of waiting, candidates receive feedback within minutes.

Integrations

Performance Marketing + Online Skills Tests + ATS + Digital Signatures

How It Works

1Prospect Generation: Automatic transfer of data from ad campaigns directly to the management system.
2Digital Pre-qualification: Automated sending of invitations to online tests for objective candidate screening.
3Contract Management: Automatic creation of employment contracts and digital signature process control.
4Real-time Evaluation: Monitoring of success rates and cycle times from first contact to contract signature.
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Delivered for Delivery Hero SE

Logistics

ERP & Supply Chain

Result

40% faster cash flow with minimal administrative effort. Automated creation of all freight and financial documents eliminates manual errors.

Integrations

ERP System + Logistics Interfaces + Factoring Portals + Analytics Dashboards

How It Works

1Order and Inventory Management: Automatically synchronizes customer orders with production or warehouse capacity.
2Automated Logistics: Independently creates freight documents and controls physical goods flow.
3Finance and Factoring: Automates invoicing and seamlessly transfers data to factoring portals.
4Central Goods Flow Control: Provides comprehensive reporting and real-time control of all metrics.
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Sales

Lead Generation

Result

12 more hours of sales time per week with 3x response rate. Sales teams benefit from a fully automated outreach pipeline.

Integrations

n8n (Control) + Unipile (LinkedIn Interface) + CRM (Data Management) + LLM Agent (AI Research)

How It Works

1Needs Analysis: Automatically scans for relevant companies and requirement profiles.
2Decision Maker Identification: Independently researches suitable contacts like executives or department heads.
3Outreach Personalization: LLM Agent generates tailored contact requests distinguished by genuine relevance.
4Network Interaction: Delivers personalized messages via Unipile directly to relevant LinkedIn contacts.
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Marketing & Legal

Document Review

Result

Legally compliant campaigns in 30 seconds instead of days. Marketing assets go through fully automated compliance analysis instead of manual review.

Integrations

n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction

How It Works

1Multimodal Input: Users upload texts or files directly via the chat interface.
2Knowledge Matching: An AI agent accesses the latest guidelines in real time via a database.
3Compliance Audit: AI evaluates input based on four pillars: substantiation, comparability, transparency and overstatement.
4Detailed Report: Output of a structured report with score, error analysis, article references and correction suggestions.
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Delivered for Deutsche Zentrale für Tourismus

Cross-Functional

Knowledge Base

Result

25% productivity increase through eliminated search behavior. Instead of hours in data silos, employees get answers in seconds.

Integrations

n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction

How It Works

1Real-time Information Retrieval: Massive acceleration of knowledge flow by eliminating manual document search.
2Higher Process Quality: Ensures all team members follow the latest, standardized information.
3Expert Relief: Drastically reduces recurring standard questions to experienced colleagues or management.
4Seamless Integration: Acceptance in the team because access happens without system switching.
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Delivered for Digistore24

Cross-Functional

Tasks & Calendar Management

Result

100% meeting adherence and 2 hours of recovered focus time per week. Meeting notes transform into structured action plans without manual effort.

Integrations

Google Docs (Notes) + Google Tasks + Google Calendar + Gemini (LLM) + n8n Automation

How It Works

1Task Creation: Automatic creation of structured entries in Google Tasks including context information.
2Calendar Mapping: Creation of time blocks in Google Calendar based on estimated effort and priority.
3Status Monitoring: Daily workflow checks task completion status in Google Tasks.
4Auto-Rescheduling: When time is exceeded, logic identifies free time slots in calendar and reschedules tasks automatically.
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Marketing & PR

Comment Moderation

Result

3x higher engagement rate with zero manual moderation effort. Reactions to comments happen within seconds around the clock.

Integrations

Instagram Graph API + n8n / Automation Platform + OpenAI (LLM) + Monitoring Dashboard

How It Works

1Real-time Capture: Automatic monitoring of incoming comments and mentions via official API.
2AI Classification: Analysis of comment for sentiment, content and relevance.
3Autonomous Interaction: Generation of individual, varied responses in defined brand style.
4Security Filter: Automatic hiding of comments violating predefined guidelines.
5Hybrid Management: Seamless forwarding of critical or highly specific requests to central moderation queue.
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Delivered for Deutsche Zentrale für Tourismus

Sales & Logistics

Trade Confirmation

Result

Instant processing with 100% data security. Once a deal is set, the logic sends validated confirmation documents to all parties.

Integrations

Airtable (Central Database) + n8n (Workflow Control) + Gmail/Outlook + OpenAI (Data Interpretation)

How It Works

1Trade Capture: System recognizes new transactions in the central database.
2Reference Validation: Automatic reconciliation of load reference numbers and trade data to ensure data integrity.
3Dynamic Creation: AI generates personalized confirmation document based on trade details.
4Automated Delivery: Immediate sending of documents to all involved parties (buyer/seller/logistics).
5Status Update: Automatic documentation of delivery and transaction status update in database.
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Operations

Call Answering

Result

100% availability at 60% reduced cost per call. Wait times are eliminated because the voice agent responds immediately and around the clock.

Integrations

Twilio (Telephony/SIP) + ElevenLabs (AI Voices & Conversational AI) + n8n (Logic & API Orchestration) + CRM

How It Works

1Call Intake: Twilio takes the call and streams audio in real time to ElevenLabs Conversational AI.
2Speech Understanding & Response: AI interprets what's said and accesses stored company data.
3n8n Tool-Calling: During the call, AI recognizes when action is needed (e.g. booking appointment) and triggers it.
4Live System Update: n8n checks availability in database, books appointment and confirms in call.
5Documentation: After hangup, n8n automatically creates call summary and stores in CRM.
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Sales

Offer Creation

Result

90% fewer follow-up questions with half the offer turnaround time. Unstructured messages give way to a guided, complete inquiry process.

Integrations

Helpdesk/CRM + WhatsApp Interface + n8n Workflow Engine + OpenAI (GPT-4o) + Postgres (Session Management)

How It Works

1Request Intake: System captures new messages via email or WhatsApp and identifies offer reason.
2Conversation Analysis: AI scans entire message history to extract already-mentioned information.
3Targeted Information Gathering: Assistant politely asks customer for missing details.
4Completeness Check: Integrated logic checker continuously monitors five core requirements for complete offer.
5Handoff to Sales: Once all information is gathered, an internal note is automatically created for sales team.
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Numbers & Facts

Automation that pays for itself fast.

€4,200/Mo
Ø Cost savings per team
82
Hours/Month
Ø recovered time per team
4x
Output
Efficiency gain after 30 days

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